Work Opportunities

GSU Executive Assistant

Application Deadline: July 25th 2025

Position Type: Part-time (up to 5hrs/week, per semester basis)

Pay: Memorial University graduate student rate of pay

Anticipated Start Date: Thursday, August 1st 2025

Reporting to the General Manager, the GSU Executive Assistant will ensure the efficient operation of the GSU General Office. The Executive Assistant will maintain communication between GSU executives, and provide information and support to all individuals concerning GSU policies, resources, and services (such as the Health and Dental plan). Along with effectively managing the daily operations of the general office, the Executive Assistant will support the GSU Executives and the Health and Dental team as needed. Some of the daily tasks and responsibilities of the Executive Assistant would include:

  1. Maintaining in person office hours everyday.

  2. Maintaining the General Office phone and phone messages.

  3. Managing the GSU email account.

  4. Disseminating information to graduate students.

  5. Processing and organizing different forms.

  6. Directing any messages or issues through the proper GSU channels.

  7. Providing assistance and advice to graduate students concerning GSU and Memorial University.

  8. Assisting GSU Executives, Board of Directors, and staff on projects and goals.

  9. Working with GSU Executives as and when required.

Qualifications

  1. Proficiency with Microsoft Office and Google Workspace.

  2. Ability to work independently and as part of a team.

  3. Strong communication skills.

  4. Prior experience or training in office administration is preferred.

  5. Must be a full-time graduate student during the upcoming Fall 2025 semester.

To apply, please submit a resume and cover letter outlining your interest in the position and any relevant experience or qualifications in a single PDF file with your name (eg: Name-EA.pdf) to gsugm@gsumun.ca by 11:59pm on Friday, July 25th 2025.

Please include your name in both the PDF file name and the email subject line (eg: Name - Executive Assistant Application).

Applications received after the deadline will not be considered.