VP Finance Report

Annual report: Oct 17, 2009 – March10, 2010

Vice President Finance

Graduate Students’ Union (GSU)

Total annual hours (*June - current): worked->479hrs 13mins / paid->442hrs

*Hours were not kept for my first month, May 2009.

February - March hours (meetings = 52hrs 42 mins; office hours = 24hrs 45mins; total = 77hrs 27mins)

External meetings:

MUN Days (October 28, 2009)

- Introduced and spoke at launch

CFS Skills training (October 6-8, 2009)

- Represented GSU at Canadian Federation of Students meeting.

SGS lunch (November 30, 2009)

- Discussed current activities and future plans with Dean and Associate Dean of the School of Graduate Studies.

GSDF meeting (December 7, 2009)

- Presented Graduate Student Development Fund proposal to committee

- The proposal was accepted.

- Minutes must be submitted

Senate Budget and Planning Committee (January 13, 2010)

- Program reviews

- Terms of reference revision discussion

Tara Pearce (February 2, 2010)

- Reviewed capital campaign progress

Newfoundland and Labrador Annual General Meeting – Canadian Federation of Students (February 5, 2010)

- Reviewed progress of past year

- Planned for coming year.

National Graduate Caucus, Ottawa – Canadian Federation of Students (February 24-28, 2010)

- Reviewed progress of past year

- Planned for coming year.

- Topics included: Commercialization of research, open-access journals, organizational structure

Solvency office (March 5, 2010)

- Discussed past solvency issue with former GSU employee

President’s office (March 5, 2010)

- Discussed SGS cuts

SGS campaign meeting (March 7, 2010)

- Discussed GSU strategy regarding SGS budget deficit

Internal and Committee meetings:

FMB meeting (October 26, 2009)

- Furniture discussion

- Purchasing plans

- an>Budget update

*Finance committee (October 29, 2009)

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- Review AGM budget

*Health and Dental committee (October 29, 2009)

- Reviewed appeals

- Athletic therapist plan

Employment Relations Committee (October 28, 2009)

- Constitutional Editor applications

*Annual General Meeting (October 29, 2009)

- Followed AGM agenda

- See minutes

Interviews (November 4, 2009)

Constitutional editor position

GSDF preparation meeting (December 4, 2009)

- Discussed which section of the budget should be allocated to the GSDF.

- Formulated specific plan and questions for the committee.

*Finance committee

- None

- End of semester schedule prevented common meeting time

*Health and Dental committee

- None

- End of semester schedule prevented common meeting time

BOD meeting (November 18, 2009)

- Followed BOD agenda

- See minutes

*Finance committee

- None

- Meeting will be held between Jan 18-20, 2010

- Very few SPGs submitted

- Will review expenses to date

*Health and Dental committee

- None

- Meeting will be held between Jan 18-20, 2010

- Will discuss appeals and recent opt-outs.

Update meeting – GSU president via skype (December 16, 2010)

- Reviewed EXCO meeting.

- BOD meeting brief

*Finance committee (January 19, 2010)

- Reviewed 2 Special Project Grants (SPGs)

*Health and Dental committee (January 19, 2010)

- Reviewed appeals

- Updated opt-out deadline and status change deadline.

Board of Directors (BOD) meeting (January 19, 2010)

- See minutes.

Facilities Management Board (FMB) meeting (January 19, 2010)

- Reviewed current projects

- Reviewed complaints from residents

o Several solutions were approved by the committee.

BOD meetings (February 19, 2010)

- Summarized and discussed SGS budget deficit and GSU response.

BOD meetings (March 2 and March 9, 2010)

- Summarized and discussed SGS budget deficit and GSU response.

*Finance committee (March 9-12, 2010) – via email

- Reviewing 4 Special Project Grants (SPGs)

- Reviewing 2 request for full PhD travel funding

Executive meetings: Attended 14 weekly Executive meetings between October 17, 2009 and March 10, 2010.

- The meetings focus on a range of topics, but primarily address strategy to implement committee objectives and annual goals. Some specifics included discussions about:

o the website

o constitutional editor

o SGS deficit

o Transition packages

o Time clock

o Computer acquisition

o Identifying goals/objectives for the upcoming year

These meetings allow for an opportunity to see that the Executive is addressing individual tasks in an effort to achieve team goals.

* -- Chaired by VP Finance

Office duties/hours:

Travel Claims and requests:

- All claims and requests submitted to the GSU office by March 8 have been signed and forwarded, or are under review.

Special project grants (SPG):

- All SPGs submitted prior to March 8 have been processed or are under review.

Budget:

- All invoices submitted prior to March 8 have been processed

- Budget survey was conducted, analyzed and presented to the BOD.

- Budget expenses through March 8 will be presented at the AGM

- Day to day expenses and purchases have been approved and carried out.

Representation

- Began attending Senate Budget and Planning Committee meetings.

Payroll –

- All payrolls up to March 8 have been signed and submitted.

Email/phone responses –

- Made every effort to respond to emails and call in an efficient manner.

Meeting organization

- Organized multiple committee and student meetings.

Campus office visits –

- I visited numerous campus offices to schedule pending meetings with administrators.

Transition package –

- Began assembling the transition package for the incoming VP Finance.