GSU Conference Funding

All graduate students are eligible to receive -- from the GSU -- up to $250 per Masters degree program or up to $500 per PhD program to aid in conference-related costs. Students may choose to split this amount over several conferences, rather than applying for the entire sum at once. Thus, conference funding may be available more than once during a graduate program. Students are also eligible for up to $150 of the above amounts for research trips, field trips, in province conferences, conferences at which they are not presenting, workshops, societal meetings or seminar series that are related to their academic program.

While assistance is available only after the conference is completed, students should apply for the funding a minimum of four weeks before travel begins. Conference aid from the Graduate Students' Union is not guaranteed and is contingent upon the availability of funds and the submission of a complete application package. For an application package or for more information drop by the GSU general office in GH-2007. Please note that the forms are also available online, simply click on the links below.

The how-to guide to GSU Conference Funding

Did you know that the GSU can provide up to $250 of funding to graduate students attending conferences outside the province? We can! Here's how you can apply.

Masters students who are presenting at out-of-province conferences are eligible for up to $250 of funding per program. PhD students are eligible (as of Fall 2007) for up to $500 of funding per program (with a maximum of $250 per conference). If you are attending a conference only, you are eligible for $150 (out of $250; you may apply again on behalf of another conference for any remaining amount.)

Prior to your conference: (apply early!)

  • Fill out and submit a GRADUATE STUDENT REQUEST FOR TRAVEL ASSISTANCE form to us. These are available outside the GSU office, from SGS, or from your department.
    • This form requires signatures (and details of funds committed, if applicable) from:

your supervisor
your department head and/or the dean or director of your faculty
the dean of Graduate Studies
VP Finance of the Graduate Students' Union. Please note that the GSU will only sign after signatures are obtained from your Supervisor, Department Head, Dean/Director and Dean of Graduate Studies. Once the application has been reviewed and signed by the VP Finance it will be circulated to TAUMUN. TAUMUN is the last to sign.

 

  • You will also need the following additional documentation: a letter of invitation from the conference organizers and the abstract of the paper/poster/etc that you are presenting.

We will contact you when your application has been processed and can be picked up from the GSU office (or sent to an on-campus mailbox).

After your conference:

  • Complete and submit a TRAVEL CLAIM A form. 
    • This form requires financial information and signatures from all of your (MUN) funding sources. Please note that the GSU will only sign after signatures are obtained from your Supervisor, Department Head, Dean/Director and Dean of Graduate Studies. Once the application has been reviewed and signed by the VP Finance it will be circulated to TAUMUN. TAUMUN is the last to sign.

  • Attach:
    • All receipts to be claimed
    • Your (completed and approved!) GRADUATE STUDENT REQUEST FOR TRAVEL ASSISTANCE application

Once approved by our VP Finance, if you are a TAUMUN member your forms will be sent to TAUMUN. Otherwise your forms are sent to Financial Services for processing, and within a few weeks you will receive your reimbursement.

Other things to note:
  • Students are not guaranteed to receive monies from us during their programs of study -- GSU conference funding is intended primarily as a service to students who are unable to receive enough funding from other sources. Therefore students are expected to explore other possible avenues of funding first. It is at the discretion of the GSU VP Finance to decide if/how much funding will be allocated per application, depending on the availability of GSU resources ($$$) in a given year.
  • The GSU does not provide advance travel funding.
  • Reasons why your request might not be approved:
    • You're already receiving funding from other sources that covers the cost of your conference
    • You've previously received the maximum funding amount from us in the same program ($250 for Masters students and $500 for PhD students)
    • Your documentation is incomplete, inaccurate, or signatures are missing (we will contact you and you can re-submit your application if this is the case)
  • Tip: if time is not such a factor (you are submitting your application early, right?) then you can send your travel request or claim forms via internal mail to all departments (supervisor, dean of your faculty, SGS, GSU). Include a note to that effect and you won't be wandering all over campus!

If you have any questions about GSU travel funding, please do not hesitate to contact the VP Finance at finance (at) gsumun (dot) ca. You can also ring us in the GSU Office: (709) 864-4395.

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