Responsibilities of GSU Executives

President

The President is ultimately responsible for the guidance of the affairs of the GSU. He or she assumes the responsibilities of any absent Executive Director or vacant Executive Council position, or ensures that these responsibilities are fulfilled by some other means. The President coordinates all activities of the Executive, as the Chair. He or she is one (1) of the GSU representatives on the Senate, is an ex‐officio GSU representative on the Academic Council of the School of Graduate Studies and is an ex-officio member on all standing and ad‐hoc committees of the GSU, but is not required to attend.


VP Academic

The VP Academic is responsible for the guidance and affairs of the GSU in the absence of the President. He or she ensures adequate graduate student representation on the boards, committees, and faculties of the University.

Should some positions remain empty following the Spring AGM, the out‐going VPA is responsible to ensure that they be filled by general members. Additionally, the VP Academic ensures that academic and non‐academic unit director positions on the BOD are filled. He or she encourages the collection of input from graduate student representatives on the boards, committees, and faculties of the University,

Furthermore, the VP Academic is the GSU representative on the Senate, Academic Council of the School of Graduate Studies, Appeals Committee of the School of Graduate Studies, Academic Council Executive of SGS and the Senate Executive. Also, he or she chairs the Academic Committee of the GSU.

What’s more, the VP Academic is responsible for being aware of the academic needs of the graduate students of each department, through active communication with the Academic Unit representatives. He or she shall provide a support network or access to same for graduate students in academic disputes, needs, or otherwise. The VPA is responsible for organizing a workshop during Gradfest and Winterfest which highlights the various academic‐related services offered by the GSU and the University. This workshop will be advertized with a special budget of one hundred Canadian dollars ($100 CAD).


VP Finance

The VP Finance is responsible for the guidance and affairs of the GSU in the absence of the President and the VPA. He or she works in conjunction with, but not usurp the authority of the GM. The VP Finance acts as an agent for the BOD in overseeing any properties, owned totally or in part, leased, or similar, by the GSU in accordance with the policies of the BOD. The VP Finance supervises all GSU Administrative accounts held through the Financial and Administrative Services of the University. He or she is responsible for overseeing all matters pertaining to security of files, equipment, and similar in accordance with, but not limited to, any relevant sections of the GSU Policies and Procedures Manual.

Furthermore, in consultation with the University Financial and Administrative Services and/or any GSU managers, supervisors, and/or the Finance Committee, the VP Finance makes recommendations concerning financial policy to the BOD. He or she reviews the accounting procedures from time to time with a view towards improving them, in consultation with the GM and/or appropriate individuals. He or she cooperates directly with the GM of the GSU to keep clear and accurate records of all financial transactions of the GSU, prepare and present statements of the accounts at the request of the BOD, lead in the preparation of the estimates of the budgets for the various units of the GSU, review the collection of GSU Academic Fees in cooperation with the Financial and Administrative Services of the University, review and authorize all Travel Claim applications as they are received and ensure accurate records of all successful applicants are retained on file, and be responsible for the collection of all GSU Life Membership Fees.

Finally, the VP Finance chairs the Finance Committee of the GSU, and is the GSU representative on the Senate Planning and Budget Committee. He or she shall organize a workshop during Gradfest and Winterfest which will highlight the various academic‐related services offered by the GSU and the University. This workshop will be advertized with a special budget of one hundred Canadian dollars ($100 CAD).


VP Communications & Research

The VP Communications is responsible for all typewritten and electronic records of the GSU and for overseeing all minutes, reports, of all meetings of the Executive, the BOD, Committees, and General Membership, and to make sure such minutes, reports, etc. are presented to said bodies for approval at subsequent meetings. He or she shall immediately incorporate any enactments, amendments or repeals of the Articles or enactments, amendments, repeals, or suspensions of the By‐Laws of this Constitution approved by the BOD or General Membership, and make the updated document available upon request.

Furthermore, the VP Communications shall notify all applicable members of the time and place of all BOD meetings and General Meetings of the GSU and to provide them with an agenda approved by the respective body. He or she shall prepare and maintain all filing systems of all minutes, reports, correspondence, or other records as outlined in the GSU Policies and Procedures Manual that pertain to any body of the GSU.

What’s more, the VP Communications is responsible for all dealings with external agencies for the Academic Division of the GSU. He or she makes recommendations to the BOD on all aspects of publicity and stays informed of external affairs which relate to graduate students and to report such to the BOD. The VP Communications fosters communication among graduate students by utilizing campus media in order to keep graduate students informed, organizes and maintain the GSU notice boards. He or she chairs the Steering Committee of the BOD, the Constitutional Committee, the External Relations Committee and plans, organizes and coordinates the Aldrich Interdisciplinary Conference and in conjunction with, but not usurping the authority of, the School of Graduate Studies the Aldrich Interdisciplinary Lecture.

Additionally, the VP Communications is the CFS Local 100 representative on the Newfoundland and Labrador Canadian Federation of Students Board of Directors. Finally, the VPCR will organize a workshop during Gradfest and Winterfest which will highlight the various academic‐related services offered by the GSU and the University. This workshop will be advertized with a special budget of one hundred Canadian dollars ($100 CAD).

 

VP Internal

The VP Internal prepares, in consultation with the VP Finance and the Finance Committee, an estimate of expenditures for all planned social events funded by the Academic Division of the GSU. He or she cooperates with the GM for events sponsored by the GSU Academic Division. Responsibilities include booking and operating any event, ordering, purchasing, and/or delivery of all foods, beverages, or other materials not normally available through the Facility that are required for the execution of any event. The VP Internal negotiates with the GM and/or the FMB any remuneration, contracts, sponsorships, or agreements that may occur from said events with a view towards reasonable compensations for both divisions of the GSU. He or she will ensure at least one member of the Social Events Committee is present at each social event sponsored by the Academic Division of the GSU, and for that person to be responsible for the organization and running of the event.

Furthermore, the VP Internal organizes and coordinates the Fall and Winter Gradfests. He or she will also chair the Graduate Student Awards Committee, and the Social Events Committee. The VP Internal must foster interactions between graduate students and faculty across disciplines, both socially and recreationally. Finally he or she serves as a liaison between the GSU and the Office of Student Affairs and Services to ensure that all graduate students are cognizant of the programs and services available to them. They shall guide the ratification of new clubs, societies and centres by the GSU, and act as an advisor for these organizations to optimize their service to graduate students.

 

***Ratified Societies

Clubs, societies and resource centres are recognized by the GSU upon submission of the names and signatures of at least 10 General Members of the GSU, a constitution, and a mission statement for the organization, and an up-to-date list of executive members (including names, student numbers and contact information) to the VP Internal. Once review by the VP Internal and the Social Events Committee, the proposal will go to the BoD for approval. Ratified societies are entitled to a grant of 250 dollars, in addition to the 500 dollars special project grant. Application for grants must be submitted to the VP Finance.

 

***List of Recognized Societies

Biology Graduate Student Association Amy-Lee Kouwenberg: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Medical Graduate Student Society LanceDoucette: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
MUN Chemistry Graduate Society           Stefana Egli: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Biochemistry Graduate Student Society    Jason Robinson: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
MBA Student Association Chris Norris: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Alzheimers' Awareness Club Navin Kaushal: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Humanaties Iain McCurdy: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
MUN Iranians Sedighnejad: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Math and Stats Peter Deal: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

 

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